{
  "slug": "calendly-to-easyappointments",
  "title": "Calendly Standard to self-hosted Easy!Appointments",
  "summary": "The lightest scheduling swap here — a PHP app on a $6 box. The trade is that it looks and feels like one.",
  "publishable": true,
  "block_reason": null,
  "freshness": {
    "state": "fresh",
    "publishable": true,
    "oldest_input_days": 46.5,
    "problems": []
  },
  "incumbent": {
    "vendor": "Calendly",
    "vendor_id": "calendly",
    "plan": "Standard",
    "plan_id": "standard",
    "amount": 10,
    "period": "month",
    "per_seat": true,
    "billed": "annual",
    "seats": 6,
    "quote": "Standard ... $10 /seat/mo",
    "caveat": null,
    "source_url": "https://calendly.com/pricing",
    "verified_at": "2026-10-19",
    "needs_reverification": false
  },
  "alternative": {
    "name": "Easy!Appointments (self-hosted)",
    "repo": "alextselegidis/easyappointments",
    "project": {
      "full_name": "alextselegidis/easyappointments",
      "url": "https://github.com/alextselegidis/easyappointments",
      "homepage": "https://easyappointments.org",
      "description": ":date: Easy!Appointments - Self Hosted Appointment Scheduler",
      "stars": 4447,
      "forks": 1578,
      "open_issues": 176,
      "license": "GPL-3.0",
      "archived": false,
      "pushed_at": "2026-10-19T10:38:41Z",
      "days_since_push": 0,
      "latest_release": {
        "tag": "1.6.1",
        "published_at": "2026-10-19T08:45:26Z",
        "url": "https://github.com/alextselegidis/easyappointments/releases/tag/1.6.1"
      },
      "days_since_release": 0,
      "health": "active",
      "recommended": true,
      "verified_at": "2026-10-19T10:53:48.845Z"
    },
    "box": {
      "provider": "Linode",
      "name": "Nanode 1GB",
      "id": "linode:g6-nanode-1",
      "vcpu": 1,
      "ram_gb": 1,
      "disk_gb": 25,
      "bandwidth_tb": 0.98,
      "monthly_usd": 5,
      "url": "https://www.linode.com/pricing/",
      "verified_at": "2026-10-19T10:53:42.716Z"
    },
    "storage": {
      "id": "backblaze-b2",
      "name": "Backblaze B2",
      "usd_per_gb_month": 0.00695,
      "egress": "free up to 3x stored volume per month, then $0.01/GB",
      "pricing_url": "https://www.backblaze.com/cloud-storage/pricing",
      "quote": "the amount of data stored per byte-hour over the last month at a rate of $6.95/TB/30-day",
      "verified_at": "2026-09-03",
      "verified_by": "human",
      "affiliate": true,
      "gb": 10,
      "monthly_usd": 0.07
    },
    "requirements": {
      "ram_gb": 1,
      "vcpu": 1,
      "disk_gb": 20
    },
    "box_alternatives": [
      {
        "provider": "Vultr",
        "name": "vc2-1c-1gb",
        "monthly_usd": 5,
        "vcpu": 1,
        "ram_gb": 1,
        "disk_gb": 25,
        "url": "https://www.vultr.com/pricing/",
        "chosen": false
      },
      {
        "provider": "Linode",
        "name": "Nanode 1GB",
        "monthly_usd": 5,
        "vcpu": 1,
        "ram_gb": 1,
        "disk_gb": 25,
        "url": "https://www.linode.com/pricing/",
        "chosen": true
      },
      {
        "provider": "DigitalOcean",
        "name": "1 vCPU · 1 GB",
        "monthly_usd": 6,
        "vcpu": 1,
        "ram_gb": 1,
        "disk_gb": 25,
        "url": "https://www.digitalocean.com/pricing/droplets",
        "chosen": false
      }
    ],
    "migration_hours": 5,
    "maintenance_hours_per_month": 0.5
  },
  "result": {
    "computable": true,
    "inputs": {
      "seats": 6,
      "horizon_months": 36,
      "hourly_rate": 50
    },
    "incumbent": {
      "cash_monthly": 60,
      "time_monthly": 0,
      "monthly": 60,
      "one_time": 0,
      "annual": 720
    },
    "alternative": {
      "cash_monthly": 5.07,
      "time_monthly": 25,
      "monthly": 30.07,
      "one_time": 250,
      "cash_one_time": 0,
      "time_one_time": 250,
      "annual": 360.83
    },
    "delta": {
      "monthly": 29.93,
      "upfront_to_switch": 250,
      "annual": 359.17
    },
    "break_even_month": 9,
    "break_even_hourly_rate": 85.98,
    "totals": {
      "at_12_months": {
        "incumbent": 720,
        "alternative": 610.83
      },
      "at_36_months": {
        "incumbent": 2160,
        "alternative": 1332.5
      },
      "at_horizon": {
        "incumbent": 2160,
        "alternative": 1332.5
      }
    },
    "savings": {
      "year_1": 109.17,
      "year_3": 827.5,
      "at_horizon": 827.5
    },
    "verdict": "switch"
  },
  "managed": {
    "provider": "PikaPods",
    "app": "Easy!Appointments",
    "url": "https://www.pikapods.com/",
    "note": "Runs the same open-source software, applies updates, and takes daily encrypted backups to storage you own.",
    "source_url": "https://www.pikapods.com/apps",
    "quote": "Easy!Appointments Self-hosted appointment scheduler … Run Your Own From $1.8/month",
    "monthly_usd": 1.8,
    "verified_at": "2026-10-19T10:54:00.624Z",
    "migration_hours": 3,
    "result": {
      "computable": true,
      "inputs": {
        "seats": 6,
        "horizon_months": 36,
        "hourly_rate": 50
      },
      "incumbent": {
        "cash_monthly": 60,
        "time_monthly": 0,
        "monthly": 60,
        "one_time": 0,
        "annual": 720
      },
      "alternative": {
        "cash_monthly": 1.8,
        "time_monthly": 0,
        "monthly": 1.8,
        "one_time": 150,
        "cash_one_time": 0,
        "time_one_time": 150,
        "annual": 21.6
      },
      "delta": {
        "monthly": 58.2,
        "upfront_to_switch": 150,
        "annual": 698.4
      },
      "break_even_month": 3,
      "break_even_hourly_rate": 698.4,
      "totals": {
        "at_12_months": {
          "incumbent": 720,
          "alternative": 171.6
        },
        "at_36_months": {
          "incumbent": 2160,
          "alternative": 214.8
        },
        "at_horizon": {
          "incumbent": 2160,
          "alternative": 214.8
        }
      },
      "savings": {
        "year_1": 548.4,
        "year_3": 1945.2,
        "at_horizon": 1945.2
      },
      "verdict": "switch"
    },
    "crossover": 698.4
  },
  "curve": [
    {
      "month": 0,
      "incumbent": 0,
      "alternative": 250
    },
    {
      "month": 1,
      "incumbent": 60,
      "alternative": 280.07
    },
    {
      "month": 2,
      "incumbent": 120,
      "alternative": 310.14
    },
    {
      "month": 3,
      "incumbent": 180,
      "alternative": 340.21
    },
    {
      "month": 4,
      "incumbent": 240,
      "alternative": 370.28
    },
    {
      "month": 5,
      "incumbent": 300,
      "alternative": 400.35
    },
    {
      "month": 6,
      "incumbent": 360,
      "alternative": 430.42
    },
    {
      "month": 7,
      "incumbent": 420,
      "alternative": 460.49
    },
    {
      "month": 8,
      "incumbent": 480,
      "alternative": 490.56
    },
    {
      "month": 9,
      "incumbent": 540,
      "alternative": 520.63
    },
    {
      "month": 10,
      "incumbent": 600,
      "alternative": 550.7
    },
    {
      "month": 11,
      "incumbent": 660,
      "alternative": 580.77
    },
    {
      "month": 12,
      "incumbent": 720,
      "alternative": 610.84
    },
    {
      "month": 13,
      "incumbent": 780,
      "alternative": 640.91
    },
    {
      "month": 14,
      "incumbent": 840,
      "alternative": 670.98
    },
    {
      "month": 15,
      "incumbent": 900,
      "alternative": 701.05
    },
    {
      "month": 16,
      "incumbent": 960,
      "alternative": 731.12
    },
    {
      "month": 17,
      "incumbent": 1020,
      "alternative": 761.19
    },
    {
      "month": 18,
      "incumbent": 1080,
      "alternative": 791.26
    },
    {
      "month": 19,
      "incumbent": 1140,
      "alternative": 821.33
    },
    {
      "month": 20,
      "incumbent": 1200,
      "alternative": 851.4
    },
    {
      "month": 21,
      "incumbent": 1260,
      "alternative": 881.47
    },
    {
      "month": 22,
      "incumbent": 1320,
      "alternative": 911.54
    },
    {
      "month": 23,
      "incumbent": 1380,
      "alternative": 941.61
    },
    {
      "month": 24,
      "incumbent": 1440,
      "alternative": 971.68
    },
    {
      "month": 25,
      "incumbent": 1500,
      "alternative": 1001.75
    },
    {
      "month": 26,
      "incumbent": 1560,
      "alternative": 1031.82
    },
    {
      "month": 27,
      "incumbent": 1620,
      "alternative": 1061.89
    },
    {
      "month": 28,
      "incumbent": 1680,
      "alternative": 1091.96
    },
    {
      "month": 29,
      "incumbent": 1740,
      "alternative": 1122.03
    },
    {
      "month": 30,
      "incumbent": 1800,
      "alternative": 1152.1
    },
    {
      "month": 31,
      "incumbent": 1860,
      "alternative": 1182.17
    },
    {
      "month": 32,
      "incumbent": 1920,
      "alternative": 1212.24
    },
    {
      "month": 33,
      "incumbent": 1980,
      "alternative": 1242.31
    },
    {
      "month": 34,
      "incumbent": 2040,
      "alternative": 1272.38
    },
    {
      "month": 35,
      "incumbent": 2100,
      "alternative": 1302.45
    },
    {
      "month": 36,
      "incumbent": 2160,
      "alternative": 1332.52
    }
  ],
  "sensitivity": [
    {
      "hourly_rate": 0,
      "verdict": "switch",
      "break_even_month": 0,
      "savings_at_horizon": 1977.5
    },
    {
      "hourly_rate": 25,
      "verdict": "switch",
      "break_even_month": 3,
      "savings_at_horizon": 1402.5
    },
    {
      "hourly_rate": 50,
      "verdict": "switch",
      "break_even_month": 9,
      "savings_at_horizon": 827.5
    },
    {
      "hourly_rate": 75,
      "verdict": "marginal",
      "break_even_month": 22,
      "savings_at_horizon": 252.5
    },
    {
      "hourly_rate": 100,
      "verdict": "stay",
      "break_even_month": 102,
      "savings_at_horizon": -322.5
    },
    {
      "hourly_rate": 150,
      "verdict": "stay",
      "break_even_month": null,
      "savings_at_horizon": -1472.5
    },
    {
      "hourly_rate": 200,
      "verdict": "stay",
      "break_even_month": null,
      "savings_at_horizon": -2622.5
    }
  ],
  "tradeoffs": {
    "you_lose": [
      "Calendly's polish, which matters because your customers see this page, not you",
      "Deep calendar sync; Google works, everything else is thinner",
      "Routing forms, workflows and reminders beyond the basics"
    ],
    "you_gain": [
      "A LAMP app that runs on the smallest box sold and asks almost nothing of you",
      "Free seats, which is the entire argument past a couple of users",
      "GPL-3.0 with no feature gating"
    ]
  },
  "caveats": [
    "This is the booking page your customers land on. If it looks dated, that cost does not appear anywhere in the arithmetic below and may still be the deciding factor.",
    "If you want a like-for-like Calendly replacement, read the Cal.com page instead — closer product, heavier server.",
    "Timezone handling has historically been the rough edge. Test it against a customer in another country before you switch."
  ],
  "category": "scheduling",
  "updated_at": "2026-10-19"
}