{
  "slug": "notion-to-outline",
  "title": "Notion Business to self-hosted Outline",
  "summary": "Outline is a narrower product than Notion — a team wiki, not a database — which is exactly why the migration is cheaper.",
  "publishable": true,
  "block_reason": null,
  "freshness": {
    "state": "fresh",
    "publishable": true,
    "oldest_input_days": 46.5,
    "problems": []
  },
  "incumbent": {
    "vendor": "Notion",
    "vendor_id": "notion",
    "plan": "Business",
    "plan_id": "business",
    "amount": 20,
    "period": "month",
    "per_seat": true,
    "billed": "annual",
    "seats": 10,
    "quote": "Business Recommended $20 per member / month",
    "caveat": null,
    "source_url": "https://www.notion.com/pricing",
    "verified_at": "2026-10-19",
    "needs_reverification": false
  },
  "alternative": {
    "name": "Outline (self-hosted)",
    "repo": "outline/outline",
    "project": {
      "full_name": "outline/outline",
      "url": "https://github.com/outline/outline",
      "homepage": "https://www.getoutline.com",
      "description": "The fastest knowledge base for growing teams. Beautiful, realtime collaborative, feature packed, and markdown compatible.",
      "stars": 40969,
      "forks": 3620,
      "open_issues": 76,
      "license": null,
      "archived": false,
      "pushed_at": "2026-10-19T02:54:07Z",
      "days_since_push": 0,
      "latest_release": {
        "tag": "v1.11.0",
        "published_at": "2026-10-12T14:22:35Z",
        "url": "https://github.com/outline/outline/releases/tag/v1.11.0"
      },
      "days_since_release": 7,
      "health": "active",
      "recommended": true,
      "verified_at": "2026-10-19T10:53:54.052Z"
    },
    "box": {
      "provider": "Vultr",
      "name": "vc2-1c-2gb",
      "id": "vultr:vc2-1c-2gb",
      "vcpu": 1,
      "ram_gb": 2,
      "disk_gb": 55,
      "bandwidth_tb": 2,
      "monthly_usd": 10,
      "url": "https://www.vultr.com/pricing/",
      "verified_at": "2026-10-19T10:53:42.716Z"
    },
    "storage": {
      "id": "backblaze-b2",
      "name": "Backblaze B2",
      "usd_per_gb_month": 0.00695,
      "egress": "free up to 3x stored volume per month, then $0.01/GB",
      "pricing_url": "https://www.backblaze.com/cloud-storage/pricing",
      "quote": "the amount of data stored per byte-hour over the last month at a rate of $6.95/TB/30-day",
      "verified_at": "2026-09-03",
      "verified_by": "human",
      "affiliate": true,
      "gb": 30,
      "monthly_usd": 0.21
    },
    "requirements": {
      "ram_gb": 2,
      "vcpu": 1,
      "disk_gb": 25
    },
    "box_alternatives": [
      {
        "provider": "Vultr",
        "name": "vc2-1c-2gb",
        "monthly_usd": 10,
        "vcpu": 1,
        "ram_gb": 2,
        "disk_gb": 55,
        "url": "https://www.vultr.com/pricing/",
        "chosen": true
      },
      {
        "provider": "Linode",
        "name": "Linode 2GB",
        "monthly_usd": 12,
        "vcpu": 1,
        "ram_gb": 2,
        "disk_gb": 50,
        "url": "https://www.linode.com/pricing/",
        "chosen": false
      },
      {
        "provider": "DigitalOcean",
        "name": "1 vCPU · 2 GB",
        "monthly_usd": 12,
        "vcpu": 1,
        "ram_gb": 2,
        "disk_gb": 50,
        "url": "https://www.digitalocean.com/pricing/droplets",
        "chosen": false
      }
    ],
    "migration_hours": 8,
    "maintenance_hours_per_month": 0.5
  },
  "result": {
    "computable": true,
    "inputs": {
      "seats": 10,
      "horizon_months": 36,
      "hourly_rate": 50
    },
    "incumbent": {
      "cash_monthly": 200,
      "time_monthly": 0,
      "monthly": 200,
      "one_time": 0,
      "annual": 2400
    },
    "alternative": {
      "cash_monthly": 10.21,
      "time_monthly": 25,
      "monthly": 35.21,
      "one_time": 400,
      "cash_one_time": 0,
      "time_one_time": 400,
      "annual": 422.5
    },
    "delta": {
      "monthly": 164.79,
      "upfront_to_switch": 400,
      "annual": 1977.5
    },
    "break_even_month": 3,
    "break_even_hourly_rate": 262.79,
    "totals": {
      "at_12_months": {
        "incumbent": 2400,
        "alternative": 822.5
      },
      "at_36_months": {
        "incumbent": 7200,
        "alternative": 1667.51
      },
      "at_horizon": {
        "incumbent": 7200,
        "alternative": 1667.51
      }
    },
    "savings": {
      "year_1": 1577.5,
      "year_3": 5532.49,
      "at_horizon": 5532.49
    },
    "verdict": "switch"
  },
  "managed": null,
  "curve": [
    {
      "month": 0,
      "incumbent": 0,
      "alternative": 400
    },
    {
      "month": 1,
      "incumbent": 200,
      "alternative": 435.21
    },
    {
      "month": 2,
      "incumbent": 400,
      "alternative": 470.42
    },
    {
      "month": 3,
      "incumbent": 600,
      "alternative": 505.63
    },
    {
      "month": 4,
      "incumbent": 800,
      "alternative": 540.84
    },
    {
      "month": 5,
      "incumbent": 1000,
      "alternative": 576.05
    },
    {
      "month": 6,
      "incumbent": 1200,
      "alternative": 611.26
    },
    {
      "month": 7,
      "incumbent": 1400,
      "alternative": 646.47
    },
    {
      "month": 8,
      "incumbent": 1600,
      "alternative": 681.68
    },
    {
      "month": 9,
      "incumbent": 1800,
      "alternative": 716.89
    },
    {
      "month": 10,
      "incumbent": 2000,
      "alternative": 752.1
    },
    {
      "month": 11,
      "incumbent": 2200,
      "alternative": 787.31
    },
    {
      "month": 12,
      "incumbent": 2400,
      "alternative": 822.52
    },
    {
      "month": 13,
      "incumbent": 2600,
      "alternative": 857.73
    },
    {
      "month": 14,
      "incumbent": 2800,
      "alternative": 892.94
    },
    {
      "month": 15,
      "incumbent": 3000,
      "alternative": 928.15
    },
    {
      "month": 16,
      "incumbent": 3200,
      "alternative": 963.36
    },
    {
      "month": 17,
      "incumbent": 3400,
      "alternative": 998.57
    },
    {
      "month": 18,
      "incumbent": 3600,
      "alternative": 1033.78
    },
    {
      "month": 19,
      "incumbent": 3800,
      "alternative": 1068.99
    },
    {
      "month": 20,
      "incumbent": 4000,
      "alternative": 1104.2
    },
    {
      "month": 21,
      "incumbent": 4200,
      "alternative": 1139.41
    },
    {
      "month": 22,
      "incumbent": 4400,
      "alternative": 1174.62
    },
    {
      "month": 23,
      "incumbent": 4600,
      "alternative": 1209.83
    },
    {
      "month": 24,
      "incumbent": 4800,
      "alternative": 1245.04
    },
    {
      "month": 25,
      "incumbent": 5000,
      "alternative": 1280.25
    },
    {
      "month": 26,
      "incumbent": 5200,
      "alternative": 1315.46
    },
    {
      "month": 27,
      "incumbent": 5400,
      "alternative": 1350.67
    },
    {
      "month": 28,
      "incumbent": 5600,
      "alternative": 1385.88
    },
    {
      "month": 29,
      "incumbent": 5800,
      "alternative": 1421.09
    },
    {
      "month": 30,
      "incumbent": 6000,
      "alternative": 1456.3
    },
    {
      "month": 31,
      "incumbent": 6200,
      "alternative": 1491.51
    },
    {
      "month": 32,
      "incumbent": 6400,
      "alternative": 1526.72
    },
    {
      "month": 33,
      "incumbent": 6600,
      "alternative": 1561.93
    },
    {
      "month": 34,
      "incumbent": 6800,
      "alternative": 1597.14
    },
    {
      "month": 35,
      "incumbent": 7000,
      "alternative": 1632.35
    },
    {
      "month": 36,
      "incumbent": 7200,
      "alternative": 1667.56
    }
  ],
  "sensitivity": [
    {
      "hourly_rate": 0,
      "verdict": "switch",
      "break_even_month": 0,
      "savings_at_horizon": 6832.49
    },
    {
      "hourly_rate": 25,
      "verdict": "switch",
      "break_even_month": 2,
      "savings_at_horizon": 6182.49
    },
    {
      "hourly_rate": 50,
      "verdict": "switch",
      "break_even_month": 3,
      "savings_at_horizon": 5532.49
    },
    {
      "hourly_rate": 75,
      "verdict": "switch",
      "break_even_month": 4,
      "savings_at_horizon": 4882.49
    },
    {
      "hourly_rate": 100,
      "verdict": "switch",
      "break_even_month": 6,
      "savings_at_horizon": 4232.49
    },
    {
      "hourly_rate": 150,
      "verdict": "switch",
      "break_even_month": 11,
      "savings_at_horizon": 2932.49
    },
    {
      "hourly_rate": 200,
      "verdict": "switch",
      "break_even_month": 18,
      "savings_at_horizon": 1632.49
    }
  ],
  "tradeoffs": {
    "you_lose": [
      "Notion databases entirely — Outline is documents and collections, with no relational views",
      "Kanban boards, calendars and rollups",
      "Notion AI"
    ],
    "you_gain": [
      "A genuinely fast wiki; Outline is the better product if documents are what you actually use Notion for",
      "Markdown in, Markdown out, so you are never locked in again",
      "Real full-text search that does not degrade as the workspace grows"
    ]
  },
  "caveats": [
    "If your team uses Notion databases as a lightweight app platform, Outline is not a replacement and this comparison does not apply to you.",
    "Outline needs an external auth provider (Google, Slack, OIDC). Budget an hour for that on top of the estimate."
  ],
  "category": "docs-wiki",
  "updated_at": "2026-10-19"
}